Accounts Payable Specialist

The Accounts Payable Specialist will generally complete tasks related to the company’s payables. Day-to-day responsibilities include auditing invoices, ensuring proper documentation, and processing payables. Other responsibilities include fielding questions from vendors, account monitoring and reporting.

Essential Duties:

• Review and verify all vendor invoices
• Sort, code and match invoices
• Enter and upload invoices into system
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Assist with preparing check runs
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Assist with month end closing
• Provide supporting documentation for audits

Key Competencies

• Organizing and prioritizing
• Attention to detail and accuracy
• Excellent communication skills
• Information management skills
• Problem-solving skills
• Ability to meet deadlines

Qualifications:

• 1-3 years accounts payable or general accounting experience
• Experience with QuickBooks
• Working knowledge of Excel, developing spreadsheets and performing data analysis

The information contained in these documents is confidential, privileged and only for the information of the intended recipient and may not be used, published or redistributed without the prior written consent of Freight Services, Inc.

Accounts Receivable Specialist – Job Description

Job Summary:

Accounts receivable specialists generally complete specific tasks related to the company’s billing and accounts receivable needs. Day-to-day responsibilities include preparing and submitting customer invoices through electronic or non-electronic means to ensure timely processing and payment. Other responsibilities include fielding questions from clients and managing the collections aspect of accounts receivable.

Essential Duties:

• Prepare and submit invoices on a regular, timely basis.
• Ensure invoices are processed accurately and submitted correctly.
• Answer customer questions about invoices and resolve any errors.
• Manage customer accounts, monitor past due balances, and manage collections.
• Run reports as assigned.
• Work with team members in other departments as needed.
• Perform other assigned duties as needed.

Communication and Computer Skills

• Strong Mathematical abilities and capable of critical thinking.
• Excellent Communication skills, both verbal and written.
• Attention to detail and positive orientation to problem solving.
• Demonstrate strong knowledge of Accounts Receivable.
• Ability to communicate and interact effectively with people from multi-functional and diverse backgrounds.
• Ability to effectively present information and respond to questions from management, coworkers and clients.

Organization Expectations:

• Adheres to company policies & procedures.
• Performs assigned duties.
• Maintains a positive and respectful attitude.
• Communicates regularly with supervisor about department issues.
• Demonstrates flexible and efficient time management skills and ability to prioritize workload.
• Meets department performance/productivity standards.

Qualifications:

• High School Diploma Required; Degree or Certification in accounting or logistics preferred.
• Strong knowledge and ability to use Microsoft Office Suite required.
• Minimum two years of accounting or accounts receivable experience.
•  Experience in Logistics is a plus.
• Knowledge of Trans-Soft Software system is a plus.

The information contained in these documents is confidential, privileged and only for the information of the intended recipient and may not be used, published or redistributed without the prior written consent of Freight Services, Inc.

General Staff Accountant

The Staff Accountant position will work closely with our finance and operations personnel and be responsible for various day-to-day bookkeeping and accounting activities. The staff accountant will be responsible for managing short term and long-term assignments.

Essential Duties:

• Perform monthly, quarterly and annual accounting activities including reconciliations of bank and credit card accounts, internal audits
• Oversee accounts payable, accounts receivable, and cash management system
• Prepare asset, liability, and capital account entries by compiling and analyzing account information
• Assist with monthly accounting closing process within the prescribed time-period
• Summarizes current financial status by collecting information; assist with the preparation of monthly financial statements and other reports as required
• Assist with monthly and annual budgeting process
• Maintains accounting controls by preparing and recommending policies and procedures
• Reconciles financial discrepancies by collecting and analyzing account information
• Assist with year-end reporting requirements, including W2’s, 1099s, and preliminary financial statements for tax preparation

Organization Expectations:

• Adhere to policies & procedures
• Performs duties as workload necessitates
• Maintains a positive and respectful attitude
• Communicates regularly with supervisor about department issues
• Demonstrates flexible and efficient time management skills and ability to prioritize workload
• Meets department performance/productivity standards

Qualifications:

• 5+ years accounting experience
• Strong oral and written communication skills
• Ability to be discrete with confidential financial information
• Ability to manage multiple tasks and meet deadlines
• Expertise with QuickBooks
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Excellent organizational, analytical, problem-solving, attention to detail, and project management skills

We are seeking a customer service minded individual who excels at building client relationships through both their verbal and written communication skills. Our ideal candidate will utilize our special services and features to enhance the clients brand experience to build value in the client’s eyes. This individual must be able to respond to the customer in innovative ways that will demonstrate our committment to quality. They must have the ability to meet the customer’s needs while also meeting the company’s requirements. They should have good organizational skills, a strong knowledge of Microsoft Office computer programs and be effective multi-taskers.

Essential Duties:

• Communicate directly with Clients via email and phone
• Build and maintain rapport with Clients
• Approach all scenarios with a customer satisfaction mindset
• Have a proactive approach to addressing Client’s needs
• Understand the commitments, expectations, and accountability between Freight Services, Inc. and Clients in the terms of moving goods to and from Client
• Understand the pertinent policies, procedures, work instructions for each Client
• Keep the Client informed at all times of any changes that might affect the outcome of the client request
• Responsible for accuracy of any information entered to any designated internal software as well as responsible for the accuracy of any information that is used to prepare a commercial invoice
• Conduct a “service review” with Clients for all manifestation of goods and services
• Follow-through on each transaction to ensure commitments for timely delivery and information accuracy are met
• Respond in a timely manner to Client questions and requests for information
• Work with Team Leaders in defining the qualitative and quantitative objectives of the Team, individuals, and Clients
• Ensure that Clients are kept informed of the status of special or “HOT” shipments
• Capture Client feedback and observations/problems in a timely manner and report issues
• Share improvement ideas
• Strive to meet or exceed department objectives
• Meet regularly with team members to exchange ideas for improving service, learn new material, and understand company policies as they change
• Maintain communication records as deemed necessary
• Assist in the development of pertinent procedures
• Other duties as assigned my management team

The information contained in these documents is confidential, privileged and only for the information of the intended recipient and may not be used, published or redistributed without the prior written consent of Freight Services, Inc.

Job Description:

Our Logistics Coordinator assists the Operations department in end to end shipment management ensuring the highest level of on time performance as well as first class customer service. Our Logistics Coordinator will also be responsible for tracking/tracing and ensuring on time pick-up/delivery schedules.

Our Logistics Coordinator must maintain a positive attitude when communicating with clients on shipment delays due to misroutes, breakdowns, weather, poor communication, or other problems that may occur. This position also assists in managing their own profit centers working closely with teammates to invoice accurately and quote according to the services requested.

Essential Duties:

• Prioritize time sensitive cargo from origin to destination.
• Notify drivers of pick-up and delivery assignments.
• Update shipment tracking system and maintain timely data integrity.
• Assist in the monitoring of transportation routes to improve safety and efficiency through a thorough knowledge of the company policies.
• Works with drivers and co-workers in resolution of problem situations.
• Ability to remain calm in stressful situations.
• Maintains communication with drivers via telephone and email.
• Promotes safety practices for all transportation employees.
• Assists the Operations team in maintaining key performance indicators such as on time performance, cost improvement initiatives, and overall client satisfaction.
• Alerts the clients of possible changes which may affect the transportation.
• Is available for emergency situations and/or special projects as assigned.
• Will perform all the other appropriate duties and responsibilities as assigned.

Communication and Skills

• Teamwork
• Coordination
• Organization
• Planning
• Time Management
• Reporting Skills
• Inventory Control
• Documentation Skills
• Equipment Maintenance
• Data Entry Skills
• Dependability

Organization Expectations:

• Adhere to policies & procedures
• Acts as a company ambassador with all contacts for company related business
• Performs duties as workload necessitates and has ability to multi-task
• Maintains a positive and respectful attitude
• Communicates regularly with supervisor and peers about department issues
• Demonstrates flexible and efficient time management skills and ability to prioritize workload
• Meets department performance/productivity standards

Qualifications:

• High school diploma or GED equivalent
• 2 – 3 years Customer Service experience
• Transportation/Logistics experience a plus
• Experience dealing with high volume data entry
• Experience adapting with customer’s needs with first call resolution
• Clean Background check is a must due to Dept. of Homeland Security requirements
• Transportation software knowledge a plus, Logistics or Supply Chain Management work experience a plus

Hiring: Class A Solo Driver: $3500.00 Sign on Bonus!

Phoenix, AZ 85009 Arizona Based Company since 2002

Freight Services Inc. is accepting applications for an OTR Class A Driver. We offer great pay, benefits, consistent miles, sign on bonus and a monthly performance bonus. Job-related questions can be answered by calling (520) 600 – 3359. All applicants who are interested must submit a resume to Humanresources@freightservices.net.

Pay & Benefits:

0.58 to 0.70 CPM

$3500.00 Sign on bonus

$500 after first on time delivery

$500 after 30 days of Employment

$1500 @ 90 days of Employment

$1000 @ 180 days of Employment

Monthly Performance Bonus, Accessorial Pay, Weekly Pay

Benefits:

90% No Touch Freight, Dry Van

No New York

Reliable Home Time

Leased Equipment

Automatic Transmission

PTO, Holiday & Sick Pay

Medical, Dental, Vision

401(k) with company match

Responsibilities:

Transport and deliver freight in a safe, efficient, timely and legal manner.

Planning routes and meeting delivery schedules.

Inspecting vehicles for mechanical items and report safety issues.

Requirements:

Must be at least 23 years old.

2 Years of Class A experience required. Without any of the following restrictions: Air brakes (L,Z), Night driving (G), No semi trailer (O) or Intrastate only (K).

No “serious or disqualifying traffic violation” within the last 3 years.

No convictions for intoxication or under the influence of drug violation within the past 5 years.

Must pass DOT Background Check and Drug & Alcohol Clearinghouse requirements.

Hiring: Class, A Regional Driver. $3000.00 Sign on Bonus!

Phoenix, AZ 85009 Arizona Based Company since 2002

Freight Services Inc. is accepting applications for a Class A Regional Driver. We offer great pay, benefits, consistent miles, sign on bonus and a monthly performance bonus. Job-related questions can be answered by calling (520) 600 – 3359. All applicants who are interested must submit a resume to Humanresources@freightservices.net.

Pay

0.48 to 0.58 CPM

$3000.00 Sign on bonus

$500 after first on time delivery

$500 after 30 days of Employment

$1000 @ 90 days of Employment

$1000 @ 180 days of Employment

Monthly Performance Bonus, Accessorial Pay, Weekly Pay

Benefits:

90% No Touch Freight, Dry Van

Lanes can include: CA, AZ, NV, NM, TX, CO

Reliable Home Time

Leased Equipment

Automatic Transmission

PTO, Holiday & Sick Pay

Medical, Dental, Vision

401(k) with company match

Responsibilities:

Transport and deliver freight in a safe, efficient, timely and legal manner.

Planning routes and meeting delivery schedules.

Inspecting vehicles for mechanical items and report safety issues.

Requirements:

Must be at least 23 years old.

2 Years of Class A experience required. Without any of the following restrictions: Air brakes (L,Z), Night driving (G), No semi trailer (O) or Intrastate only (K).

No “serious or disqualifying traffic violation” within the last 3 years.

No convictions for intoxication or under the influence of drug violation within the past 5 years.

Must pass DOT Background Check and Drug & Alcohol Clearinghouse requirements.

Currently Seeking: Full time, qualified driver to work directly for Freight Services, Inc. The driver will focus on providing excellent customer service while handling local pickups and deliveries. Pay range from $23.00 – $30.00 per hour depending on experience.

Our clients are the leading innovators in the Life Sciences industry and take great pride in the role of research and medical advancement. Freight Services is looking for a Highly Motivated, Professional & Courteous Driver that possesses a Class A or Class B license. Our company thrives on serving our customers in a professional, friendly and timely manner. Freight Services’ number one goal is to make our customers feel at ease knowing their shipments are being handled with extreme care and professionalism. If you take pride in your work that will ensure our customer’s needs are met with the highest level of customer service, then we want you to drive for us! Freight Services, Inc. offers competitive pay, paid vacation days, excellent health insurance benefits and 401k matching.

Essential Duties and Responsibilities:

• Transport shipments to/from clients in an efficient, safe, and courteous manner.
• Plan daily schedules based on customer’s needs by reviewing daily paperwork, e.g. Manifests, Route Sheets.
• Follow direct dispatch instructions based on client’s direct needs.
• Maintain accurate driver logs and complete pre-trip and post-trip inspections.
• Maintain accurate IFTA trip packs daily.
• Follow all Company Operational Procedures and QC Standards.
• Adhere to all safety requirements particular to the shipments, including Federal Motor Carrier Safety Regulations.
• Accurately Maintain Truck Shipments/Inventory.
• Maintain the service and appearance of company leased trucks.
• Communicate Constantly with Dispatch & Direct Managers on daily route stops, perceived challenges, and pro-active time off scheduling for personal needs.
• Maintain a sense of urgency for all orders.

Desired skills and Expertise:

• Customer Service Experience required.
• Must possess a valid Class A or Class B Commercial Driver’s License.
• Must have Android/Apple Smart Phone & possess skills to navigate our company web based shipment applications. (Training will be provided.)
• Airfreight Experience required along with Understanding of airway bill completion, routing, & corresponding service levels.
• Must have flexibility to be “on-call” when needed.
• Must be willing to work in warehouse/load own truck periodically.
• Must have good driving record as shown on current MVR, no moving violations or preventable accidents in the last 12 months.
• Must have ability to read and comprehend Bill of Ladings & Shipment Documents.
• Must have ability to write legibly.
• Must have high school diploma or GED.
• Must complete DOT acceptable application for employment.
• Must successfully complete DOT required road test.
• Must successfully complete DOT Drug Screen.
• Must possess current DOT medical card.
• Haz-Mat certification not required but is a plus.
• Must have ability to take direction and comprehend instructions.
• Must know and obey all traffic regulations.
• Must have ability to work well with others and by yourself.
• Must have ability to operate pallet jack/tugger and pass pallet jack test.
• Must be able to travel out of state for company paid training when hired.
• Must have flexibility to complete “Hot Shot” runs when needed with little to no notice.

**Important notice about this position – this position will require some evenings and weekends. Our company will give advance notice, if possible, on any schedule requirements. We are in high demand in your area and need a driver we can depend on to cover loads. You will be dispatched from Arizona and will not have anyone in your area to report to. All of your communications will come directly out of our corporate office in Tucson, AZ. If you feel like you can handle these requirements, then we want to hear from you!**